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How to Save Multiple Emails in a PDF Format from Gmail?

Selena ~ Modified: 25-Oct-2022 ~ Email Management, Gmail Management ~ 5 Minutes Reading

Today’s generation is moving to a digital platform. And Gmail is a platform that is used by everyone. But sometimes users want to save Gmail emails as PDF format for printing. So, here we provide you with a dual method to save multiple PDFs from Gmail.

Gmail is a popular email service used by billions of users worldwide. It’s a free email service. Most users used Gmail because of its user-friendly structure, understood format, and ease to compose emails. They use it to communicate via email, save data to the cloud, and share documents with groups. Gmail does not have a built-in feature to convert emails to PDF with attachments. This article will show you how to save Gmail emails as PDF. We’ll show you how to save a single email and how to save multiple emails as PDF files. So, choose the best method for your problem.

User’s Query

I am working in a company and I created an official Gmail account for a long time. So, I have a lot of Gmail emails in my official account. Now, I need to save all emails as a backup in PDF format. Please let me know how to save all emails as a backup in PDF file format.

Why do users choose PDF to Save Gmail Emails?

Many reasons to convert Gmail Emails into a PDF format with attachments. Here are some of the reasons we mentioned:

  • PDF is easily accessible on Windows, Linux, Mac, etc.
  • It helps to save your data in one place.
  • You can secure your file with a password.
  • Easily shared with others.
  • It allows you to print your emails if you want.

Here are Two Methods to Save Gmail Emails as PDF

First Method: Convert Gmail Emails to PDF with an Automatic Solution

Use Syskare Gmail Emails Backup Software, with this Tool you can save multiple emails and attachments in PDF file format in a single file. It gives you an advance filter option to export emails from a specific folder to PDF format. But you will need to create a Google app password before using the solution because Google’s less secure option has expired after the announcement.

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Steps to Create Google App Password

As you all know that Google less secure app is shutting down on 30th May 2022. Google announced that Google less secure app is no more for security reasons. If you configure a Gmail account with another email client you will need to enable the IMAP setting and create an app password as well.
additional setting

Follow these steps to Save Gmail Emails as PDF:

  1. Firstly, run and download the Software.
  2. Secondly, open the Gmail Email Migration tool in your system.

    entre email account credentials

  3. Select the advance option for backup multiple Gmail account at once.

    restart windows 10

  4. Enter log-in details (Email Address & Password). (Your regular password won’t work, use the Google app password you created)

    entre details

  5. Then, select the email folder from the list that you want to save Gmail emails to a computer.

    select emails folder

  6. The Software gives you filter options to manage your file (Data range, from, to, subject).

    filter option to save your pdf file

  7. Click on Use selective export setting for email folders option.

    select export option to convedrt emails to pdf

  8. Choose PDF file format from the drop-down.

    select pdf format to convert emails to pdf

  9. Select File naming option and destination path to download all Gmail messages locally.

    select file name option

  10. Finally, the Backup process is complete within a few minutes.

    Gmail emails to pdf backup complete

Second Method: Save Emails from Gmail as a PDF format Manually

The second free option is to export Gmail Emails into PDF file format. If you go with the manual way, you can save only 10-20 emails in a PDF format. If you need more emails to save only one option is to purchase software or add-ons. Follow these manual steps to save emails with attachments:

  1. Firstly, log in to your Gmail Account. 
  2. Secondly, open each email one by one, and see 3 dots at the top right side. 
  3. Then, press the print option that email to convert PDF format.

    click print option to save Gmail emails as PDF

  4. Press on the “destination” option and select the Save as PDF option from the drop-down.

    choose Save as PDF option

  5. Click the save button to export emails from Gmail to PDF.
  6. Finally, a select location where you want to save a file PDF file.

    choose destination location

Limitations of Manual Methods

This way only capable of small numbers of Gmail emails to save as a PDF format or individual emails at the same time. This way is not capable to save a large number of Emails files in PDF format. It takes a lot of time and effort. And the vast part is you can lose your attachments.

Final Verdict

In conclusion, we discuss several methods to download Gmail emails to PDF file format. Users choose any approach as per their needs, but there are some limitations with the manual method, also we mention above. If you don’t want to lose your data and time go with an automatic solution. You can easily save Gmail emails as PDF file format with attachments.

By Selena

As a technical content writer, I am well aware of the challenges users face when interacting with various technologies. As a result, I enjoy assisting users who face various technological challenges through my blogs and articles.

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